Decide what stays first.

Identify the account, provider, owner and existing rules before connecting another application.

Name the categories and examples you need to preserve before deciding what is disposable. A keep list is a review aid, not an automatic protection feature.

Archiving can reduce inbox clutter without removing the message. Deleting has different consequences and recovery limits.

Do not confuse a different folder, another device or a cleanup history with an independent recoverable copy.

Understand who receives access, what it can do and how you can remove it. A sign-in button is not a complete privacy assessment.

A bulk action is only as precise as the selection behind it. Inspect account, folder, date range and exceptions before execution.

Do not assume stars or folders are universal protection. Verify how the specific selection and action treat them.

A sender-wide action is a poor fit when the same address sends both promotions and records you need. Separate the message types or review that sender manually.

Keep the account owner in control of access, selection and final actions. Helping with a decision does not require collecting their password.